Choose one of our services: Records Management | Magnetic Media Data Storage | Secure Document Destruction | Imaging & Scanning Secure Record Storage | Other Safety Features

 

Records Management

SAVE-A-FILE SYSTEMS will customize a records management package to fit your individual needs. We can provide complete file services for packing, transporting, receiving and processing your files to our secure location in Manassas Park, Virginia. SAFS can manage your files on a “file by file” level or “box by box” level. With our barcode tracking system, we can retrieve cartons, files and magnetic media for delivery to your site. Our advanced SQL database gives us complete reporting and keyword search capabilities.

At SAVE-A-FILE SYSTEMS, you'll find:

• File-by-file inventory of archived records
• Online requesting of boxes, files and reports (24/7)
• GPS Equipped Vehicle Delivery Fleet
• Prompt, Dependable, Bonded Delivery Service
• Next Day, Same-Day, Rush and After-Hours deliveries
• Carton Sales

 

Magnetic Media Data Storage

The media vault is equipped with a Halon 1301 fire suppression system and an early warning fire and smoke detection system. This provides peace of mind in knowing that your computer backups are stored offsite, ready for instant retrieval and delivery when a backup is needed. The magnetic media vault is constructed of concrete wall, floor and ceiling. The vault has a dedicated HVAC system.

• Offsite Data Protection
• Media Transfer Cases
• Temperature and Humidity Controlled
• Halon 1301 Fire Suppression System

 

Secure Document Destruction

SAVE-A-FILE SYSTEMS provides retention scheduling to remind you to purge obsolete records. Notices are issued prior to scheduled destruction dates allowing ample time to modify your retention schedule. Records may be destroyed by recycling, shredding or burning, and we can provide a security container at your office for convenient destruction. We will provide a “Certificate of Destruction” to meet legal requirements.

• Recycle, Shred, and Burn Destruction
• Retention program
• Certificate of Destruction
• Video monitoring of Destruction
• Secure bonded pick-up and Delivery
• Certified Computer Destruction

Document Imaging

SAVE-A-FILE SYSTEMS provides electronic document imaging and digital file storage. You'll be able to recall your scanned documents online via our web-based access system.

• Web Access
• Document Imaging
• Electronic Document Records Management
• File by File Indexing
• Quality Control

 

Secure Record Storage

When companies use standard self-storage as a means to store their records, they end up paying for space they're not using and often lose track of important data and risk compromising their files to inadequate security and poor climate control. At SAVE-A-FILE SYSTEMS, you pay only for the space you use in our fully secure warehouses, which are located outside the urban core, making them less vulnerable to theft and vandalism.

The SAVE-A-FILE SYSTEMS facility is climate controlled with heating and air conditioning. (61-76 degrees) The facility is monitored for fire and burglary by a UL certified central station monitoring company. The facility also uses a card access system and video cameras. Fire protection is provided by both a sprinkler system and an early warning fire and smoke detection system.

 

Other safety features include:

• 8" concrete Walls and Floor
• Steel Shelving
• Fully Enclosed Electrical System
• Magnetic Card Access System
• Magnetic Media Vault

 

 

© Save-A-File Systems 2006

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